After substitution, what happens to the substitute copy?

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When a record is lost, the substitute copy is treated as the official version and replaces the lost document in the file. This ensures the file remains complete and the record has a single, authoritative form for all future use. The substitute carries the same authority and evidentiary value as the original, and the record is typically noted to show that the original was lost and a substitute is now controlling. Keeping the substitute in a separate file, archiving it without entering it into the main record, or discarding it would create confusion and undermine the integrity of the file, so the substitute copy becomes the official record in place of the lost one.